Let The Query Games Begin!

Now that the final draft of my novel is complete, it’s time to start pitching! This is no easy task as finding the right agent is a lot like trying to buy the perfect pair of jeans – there is only one that will fit perfectly.

Over the last few months, I’ve compiled a list of possible agencies and agents that might be interested in representing my work. Even with a small list, there is a lot to keep track of in terms of submission requirements and information about specific agents. To stay organized, I created a spreadsheet that lists everything I need to remember before, during, and after my query letter is out of the gate.

The first column is pretty basic with the agency name, but I get a little more detailed in the second column. This is where I list a specific agent within the agency along with a contact e-mail. In addition, I included quoted material from his or her profile that reminds me why I think he or she might be interested in my novel. I figure I can use this information to personalize my query letter to that particular agent.

The third column includes submission data such as requirements specific to the agent/agency and any actions I have taken. Not only does this save me the time of having to constantly revisit agency websites, but it ensures I avoid making the monumental mistake of sending my query letter more than once to the same agent.

The last column is where I record my current status with a given agent/agency. I suspect I’ll be adding the word “rejected” throughout this column, but the optimist in me knows I only need one box to read “full manuscript request.”

My system might be tad over-organized, but that’s how I roll. Once things start happening, I’m sure I’ll add a color-coding component in the Status column!

Luck has a lot to do with landing an agent, but a little organization can’t hurt, either!

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How do you stay organized in your writing life?

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c.b.w. 2013